e-Alert: New York Electronic Workplace Poster Requirements

Summary

With the increasing number of remote and hybrid positions, New York requires employers to provide employees with digital versions of those mandatory federal and state notices to ensure employees have access to information regarding their rights. The law specifies that digital versions should be available on an employer’s website or sent to employees via email. In addition, employers must notify employees that these notices are available in electronic format. It is important to clarify that electronic postings do not replace physical posting requirements; employers must still display labor law notices at their physical location(s).

How can we help?

We offer an electronic ePoster service to current clients which can help you stay compliant no matter where your employees are located. Depending on your level of service with us, this solution may be a good fit.

Some features of this service include:

• Digital service accessed through an online platform
• Federal, state, county, and city notices plus updates
• Certificate of acknowledgement feature included
• Dashboard and reporting access
• Labeled with your organization’s logo
• Backed by a $25,000 “We pay the fine” guarantee

Employer Next Steps

• Ensure all mandatory federal and state workplace notices are posted in accordance with applicable laws.
• Compile these notices and upload them to your organization’s website or intranet, then provide New York employees with notice that the documents are available electronically.
• Alternatively, send an email to New York employees with the notices attached.
• If you are interested in learning more about our ePoster Service, please email us.

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This content is provided with the understanding that HR Knowledge is not rendering legal advice. While every effort is made to provide current information, the law changes regularly and laws may vary depending on the state or municipality. The material is made available for informational purposes only and is not a substitute for legal advice or your professional judgment. You should review applicable laws in your jurisdiction and consult experienced counsel for legal advice. If you have any questions regarding this content, please contact HR Knowledge at 508.339.1300 or email us.